Listserve Terms - Conditions

Terms and Conditions

A listserve is an electronic mailing list that allows participants to ask questions of—and share information with—a large group of individuals via Internet email. When email is addressed to a listserve, it automatically is broadcast to everyone on the list. While this feature makes a listserve a powerful and efficient communication tool, you should keep the broadcast nature of the listserve in mind before transmitting a message. The result is similar to a newsgroup or forum, except that the messages are transmitted as email and are therefore available only to individuals on the list. Please read the following Terms and Conditions policy which apply to your use of all PMPA Listserves.


  1. Any employee of a PMPA member company is eligible to participate on the listserves. Subscribing to and unsubscribing from the lists can be done by clicking on MY PROFILE and editing your Email List Subscriptions.
  2. All member listserves are closed lists; you must be subscribed to a list before you can post to, or receive postings from, that list. A returned message stating "[your e-mail address] is not allowed to post to the list" means that you are not a member of that list, or are using a non-registered e-mail address to send the message. This may occur if you have changed your e-mail address but have not edited your Member Profile to include the new address. You can change your email address by editing your Member Profile at MY PROFILE
  3. All Listserve participants are expected to install and run up-to-date anti-virus software to minimize the risk of passing computer viruses to others on the lists. Any user who introduces a virus into another's systems or network may be liable for any damage or losses caused by the virus. PMPA does not assume, and disclaims, any liability for viruses transmitted by any user through the listserve. Update your anti-virus software's data files at least once a week.
  4. To post a message to a list, address your message to the appropriate listserve address. To respond to a list message, hit "Reply" and your response will be sent to the entire list. To reply privately to someone who has posted a message to the list, click on "Forward" and type (or cut and paste) their e-mail address in the "To:" field.
  5. ALWAYS check your "To" field before clicking "Send." Don't embarrass yourself by accidentally posting an obviously personal message to the entire list.
  6. All postings to the topical Lists are archived, including the Weekly Reports. Addresses of individual archives can be found at LISTSERVE ARCHIVES. Messages in the archive can be sorted by date, subject or author.
  7. Messages may be addressed to more than one list; this is called cross-posting. To cross-post a message, insert the complete address of each list to which you wish to post the message in the "To:" field. Use the appropriate separator (comma, semi-colon, etc.) required by your software. The system will only send one message to each individual, regardless of how many cross-posted lists he or she is on. Only one list address will display on incoming messages, but messages will be archived for each list in the "To:" field. To avoid confusion, please identify in your message all lists to which you are cross-posting. To reply to all lists which received a cross-posted message, click on "Reply all."
  8. For security reasons, attachments are prohibited from all public listserves; if you attempt to send a message to a list with an attachment, the message will be bounced back to you.


  1. When posting a message always include your name and company, and give your message a descriptive "Subject."
  2. Please do not TYPE IN ALL CAPITAL LETTERS; that's the e-mail equivalent of SHOUTING. Try to tone down extravagant background colors and wild text colors. Consider sending all e-mail to PMPA listserves as plain text; this will speed up downloads, eliminate problems with colored text and backgrounds and make archive postings easier to read.
  3. When replying to a message make sure you keep the "thread" going. Don't change the text in the Subject line. Most email software will automatically repeat the subject (preceded by "Re:") when you click on "Reply."
  4. When replying to a message, always begin your comment above the original posting. Otherwise, readers will have to search through the entire message to see what you have to say.
  5. If your reply is simply a request to receive a copy of what someone has offered to share, do not reply to the entire list.
  6. Express your opinions and feel free to question the opinions offered by others. However, please do not personally attack specific companies or other individuals. Feel free to discuss the pros and cons of products or services, but, remember, your comments are made in the public domain and you should be prepared to support your "opinions" with fact.
  7. Listserve members who post questions or problems are looking for answers. Any Listserve member who can help with advice or product recommendations should respond.
  8. Technical Members should not post unsolicited, blatantly commercial messages to the list. However, it is most appropriate for a Tech Member to post a reply saying for example, "Our product can help solve that problem; call _______ or visit our website at _________ for more information." Education and a clear statement of capabilities is an important part of Tech Members' duty to the members and to their own businesses.
  9. Do not post "chain letters," no matter how well intentioned, to the listserves. Do not post warnings about computer viruses unless you have personally confirmed the information at the Symantec AntiVirus Research Center or the McAfee Virus Information Library
  10. If you are going to be away from your office for a few days, please DO NOT set up an "Auto-Reply" email message. Do your fellow listserve participants a favor and simply unsubscribe from PMPA lists by clicking on MY PROFILE and editing your Email List Subscriptions.
  11. Do not reply to "Auto-Reply" messages sent to listserves - it will just set off another round of "Auto-Reply" messages from that list participant. Contact PMPA Staff by phone or private email to handle.

    Updated: March, 2016